Your colleague is traveling from another country by plane for a meeting. You have arranged the airport pickup, hotel accommodation and planned his/her meetings. Write a letter to your colleague.

In your letter, you should:

• say when and where you will meet him/her
• explain where he/she will stay
• tell him/her about the other arrangements you made.

MODEL ANSWER>>>

Dear Willams,

It was yesterday, I got the information that you are flying here for our company’s quarterly meet. No surprises this time too. I am the one who is responsible for everything: from airport pick up till your return.

You might know that I am also busy with the meeting, organising the pre-schedules. For this reason, this time, my brother Richard will come to the airport and pick you up from there. I assure that we will meet at the hotel, the same evening of your arrival.

This time, you are going to stay in ‘The Silent Hub’, the five star hotel in the city. I reserved your room at the topmost floor, from where you can enjoy the beach view.

You have informed me that you need an overhead projector for the meeting. Although the conference hall has one, I came to know its clarity is poor. Don’t worry. I’ve made alternate arrangements for that. A complementary dinner is also provided to all those who participate in the meeting.

Hope to meet you soon,

Best regards,

Thomas